Updated after Asana's October 15, 2026 change

Asana's free plan is now 2 users. Here's what small groups can do.

Asana's free plan used to fit a small team. Accounts made since November 12, 2025 get 2 users, and older free teams of up to 10 were cut to 2 on October 15, 2026, with about two weeks' notice. If you run a family, a club, a student group or a few friends on Asana, these are your options.

Updated October 22, 2026

An Instaboard wedding planning board with lists for the basics, a month-by-month checklist, vendors and a day-of timeline — A shared plan for a group: the basics, a checklist by month, vendors and the day-of timeline. Open it and it's yours. Swipe to see the whole board.

The short answer

Asana's free plan is now 2 users. Projects with more members are locked.
Paid Asana starts at $10.99 per user a month billed yearly, with a 2-seat minimum. Above 5 people, seats come in steps of 5, so a group of 6 pays for 10.
If you're not a company, guests count as paid seats too.
Instaboard Free has unlimited collaborators. Pro is $5 a month billed yearly for the owner, and everyone you invite joins free.

What changed on Asana's free plan

November 12, 2025: new free accounts get 2 users.
December 15, 2025: Asana closed Personal Projects spaces.
October 15, 2026: older free teams of up to 10 were cut to 2. Users report an in-app banner about two weeks before.

Asana's help center confirms that the older free plan is being phased out. We couldn't find an official page with the October 15 date; it comes from users' screenshots and Asana's own social posts.

Guests are the other catch. They're free only in an Asana organization, which needs a company email domain. Families, friends and student groups usually end up in a workspace instead, where "anyone collaborating in a workspace counts towards the paid plan, whether full members or guests."

Your three options

Pay for Asana. It's the right tool for a company team with repeating projects, deadlines and dependencies. Three people on Starter cost about $33 a month billed yearly.
Cut the project down to 2 people. This works if one person plans and one person helps.
Move to a tool that doesn't charge per person. If your group plans things together rather than running a business process, a shared board may be all you need.

Asana and Instaboard side by side

	Asana	Instaboard
Free plan	2 users; unlimited tasks and projects	Unlimited collaborators; 5 boards, 150 cards and items
Paid price	$10.99 per user a month billed yearly ($13.49 monthly), at least 2 seats	$5 a month billed yearly ($59.99) for the owner; people you invite join free
Guests	Free only in company organizations; in a workspace they count as seats	Unlimited and free
View-only link, no account	Starter and up, company organizations only	Free plan
Layout	Lists, boards and calendar; timeline on paid plans	An open board: cards, lists, calendar lists, drawings, photos and places
Reminders and automation	Yes	No reminders or push notifications for assigned cards
Integrations	100+, including Slack, Google and Microsoft 365	None
Video calls	None built in	On the board, free up to 1 hour
Offline	Phone apps can work offline	Yes

Swipe the table sideways to see every column.

Asana facts from asana.com/pricing and Asana's help center, checked October 22, 2026.

Who should stay on Asana

Company teams with real workflows: dependencies, timelines, rules, forms and reporting.
People who rely on reminders. Asana notifies you about assigned and due tasks; Instaboard doesn't.
Teams that live in Slack, Google Workspace or Microsoft 365.
University students who are 18 or older. Asana gives them Starter free for 12 months.

When Instaboard fits better

A family planning a holiday, a move or a reunion, where nobody wants another work app.
Clubs and volunteer groups that need everyone on the plan without paying per person.
Friends planning a trip or a wedding, with photos, places and who's bringing what on one board.
Groups that talk it through. Start a call on the board and decide things while everyone's looking at the plan.

What to know before you switch

No reminders, automation or dependencies.
No Asana import. Asana exports CSV and PDF on every plan; you can import the PDF as a reference, then rebuild the plan as cards.
The free plan has 5 boards and 150 cards and items.
People who want to edit need a free sign-in with Google, Apple or email.

Start from the ready board

It opens in your browser in a few seconds, with nothing to install. Sign in for free when you want to save it and share it.

iPhone & iPad app Android app

Questions

How many users does Asana's free plan have?

Two. Accounts made since November 12, 2025 get 2 users, and older free teams of up to 10 were cut to 2 on October 15, 2026.

Do Asana guests count as paid seats?

In a workspace, yes: Asana counts everyone collaborating there, members and guests alike. Guests are free only in an organization with a company email domain.

What is the cheapest paid Asana plan?

Starter, at $10.99 per user a month billed yearly or $13.49 monthly, with a minimum of 2 seats.

Can I import my Asana tasks into Instaboard?

Not directly. Asana exports CSV and PDF; Instaboard imports PDFs, so you can bring an export in as a reference board and rebuild the plan as cards.

Does Instaboard remind people about their tasks?

Not yet. Cards can have assignees and due dates, and overdue dates turn red, but there are no reminder or push notifications for assigned cards.

Is Instaboard free?

Yes. The free plan includes 5 boards, 150 cards and items across your account (pen strokes, arrows and sections don't count), 3 images and 1 file per board, unlimited collaborators and video calls up to an hour. Pro is $5 a month billed yearly ($59.99 a year), or $7.99 monthly, and the people you invite join free.