Updated after Asana's October 15, 2026 change
Asana's free plan is now 2 users. Here's what small groups can do.
Asana's free plan used to fit a small team. Accounts made since November 12, 2025 get 2 users, and older free teams of up to 10 were cut to 2 on October 15, 2026, with about two weeks' notice. If you run a family, a club, a student group or a few friends on Asana, these are your options.
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Updated
The short answer
- Asana's free plan is now 2 users. Projects with more members are locked.
- Paid Asana (Starter) is $10.99 per user a month, billed annually (Asana's pricing page, read November 9, 2026). Asana's help center says the smallest subscription is 2 seats, and that plans go 3, 4 and 5 seats, then up in steps of 5 users, so a group of 6 pays for 10.
- In an Asana workspace, which any group can use, guests count toward the plan. Guests with a different email domain are free in an organization, team or division.
- Instaboard Free has unlimited collaborators. Pro is $5 a month billed yearly for the owner, and everyone you invite joins free.
What changed on Asana's free plan
- November 12, 2025: new free accounts get 2 users.
- December 15, 2025: Asana closed Personal Projects spaces.
- October 15, 2026: older free teams of up to 10 were cut to 2. Users report an in-app banner about two weeks before.
Asana's help center confirms that the older free plan is being phased out. We couldn't find an official page with the October 15 date; it comes from users' screenshots and Asana's own social posts.
The message you'll see
Asana's help center quotes it: "This project has more than 2 project members. You can remove members or upgrade to continue using this project." To keep the project without paying, remove every member except yourself and set the project to Private. On the free plan a team can also have at most 2 members, and projects that use paid features such as custom fields, start dates or dependencies lock until you upgrade or export them as CSV.
Guests are the other catch. Asana's pricing page lists unlimited free guests on Starter and up, and its help center says guests, meaning people outside your email domain, don't count toward the seat limit in an organization, team or division. Those need a shared company email domain. Families, friends and student groups usually end up in a workspace instead, where "anyone collaborating in a workspace counts towards the paid plan, whether full members or guests."
Your three options
- Pay for Asana. It's the right tool for a company team with repeating projects, deadlines and dependencies. Three people on Starter cost about $33 a month billed yearly.
- Cut the project down to 2 people. This works if one person plans and one person helps.
- Move to a tool that doesn't charge per person. If your group plans things together rather than running a business process, a shared board may be all you need.
Asana and Instaboard side by side
| Asana | Instaboard | |
|---|---|---|
| Free plan | 2 users; unlimited tasks and projects | Unlimited collaborators; 5 boards, 150 cards and items |
| Paid price | $10.99 per user a month billed annually; Asana's smallest subscription is 2 seats | $5 a month billed yearly ($59.99) for the owner; people you invite join free |
| Guests | Free in an organization, team or division; in a workspace they count as seats | Unlimited and free |
| View-only link, no account | Starter and up, company organizations only | Free plan |
| Layout | Lists, boards and calendar; timeline on paid plans | An open board: cards, lists, calendar lists, drawings, photos and places |
| Reminders and automation | Yes | No reminders or push notifications for assigned cards |
| Integrations | 100+, including Slack, Google and Microsoft 365 | None |
| Video calls | None built in | On the board, free up to 1 hour |
| Offline | Phone apps can work offline | Yes, changes sync when you're back online |
Swipe the table sideways to see every column.
Asana facts from asana.com/pricing and Asana's help center, checked October 22, 2026; Starter price and the 2-seat smallest plan re-read November 9, 2026.
Who should stay on Asana
- Company teams with real workflows: dependencies, timelines, rules, forms and reporting.
- People who rely on reminders. Asana notifies you about assigned and due tasks; Instaboard doesn't.
- Teams that live in Slack, Google Workspace or Microsoft 365.
- University students who are 18 or older. Asana gives them Starter free for 12 months, with a 50-seat maximum.
When Instaboard fits better
- A family planning a holiday, a move or a reunion, where nobody wants another work app.
- Clubs and volunteer groups that need everyone on the plan without paying per person.
- Friends planning a trip or a wedding, with photos, places and who's bringing what on one board.
- Groups that talk it through. Start a call on the board and decide things while everyone's looking at the plan.
What to know before you switch
- No reminders, automation or dependencies.
- No Asana import. Asana exports CSV and PDF on every plan; you can import the PDF as a reference, then rebuild the plan as cards.
- The free plan has 5 boards and 150 cards and items.
- People who want to edit need a free sign-in with Google, Apple or email.
Start from the ready board
It opens in your browser in a few seconds, with nothing to install. Sign in for free when you want to save it and share it.
Questions
How many users does Asana's free plan have?
Two. Accounts made since November 12, 2025 get 2 users, and older free teams of up to 10 were cut to 2 on October 15, 2026.
Do Asana guests count as paid seats?
In a workspace, yes: Asana counts everyone collaborating there, members and guests alike. In an organization, team or division, Asana's help says guests (people with a different email domain) are free and don't take up a seat.
What is the cheapest paid Asana plan?
Starter, at $10.99 per user a month billed annually on Asana's pricing page (read November 9, 2026). Asana's help center says the smallest subscription is a 2-seat plan, because Asana does not offer a 1-seat plan. Check the pricing page for monthly billing and current prices.
Can I import my Asana tasks into Instaboard?
Not directly. Asana exports CSV and PDF; Instaboard imports PDFs, so you can bring an export in as a reference board and rebuild the plan as cards.
Does Instaboard remind people about their tasks?
Not yet. Cards can have assignees and due dates, and overdue dates turn red, but there are no reminder or push notifications for assigned cards.
Is Instaboard free?
Yes. The free plan includes 5 boards, 150 cards and items across your account (pen strokes, arrows and sections don't count), 3 images and 1 file per board, unlimited collaborators and video calls up to an hour. Pro is $5 a month billed yearly ($59.99 a year), or $7.99 monthly, and the people you invite join free.
Sources
- Asana pricing (read Nov 11, 2026: Starter $10.99 per user a month, billed annually; unlimited free guests on Starter and up)
- Asana Help: Personal plan details
- Asana Help: Subscriptions and pricing (seats and guests; read Nov 11, 2026: guests are free and take no seat; in a workspace anyone collaborating counts toward the plan; smallest subscription is a 2-seat plan)
- Asana Help: Read-only links
- Asana Help: Discontinuation of Personal Projects spaces
- Asana for students
- r/Asana: Asana gave my 8-person team two weeks' notice
- r/Asana: Locked out after the 2-user change (October 2026)
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