A wedding vendor comparison board you and your family can all see

What this board can't do for vendor quotes

• No sums and no sorting. A card can't add a deposit to a delivery fee or put the cheapest quote first. A spreadsheet does both, so if the decision is mostly arithmetic, use one.
• No columns. Every vendor prices differently and a card is free text, which suits that, but you can't line up "Deposit" across five cards the way a table does. Write the same fields in the same order on every card.
• No reminders. A date on a card, such as "decide by Nov 30", is text. Nothing nudges you when it is close.
• No contracts, payments or messaging. The board doesn't hold contract files as a vendor tool does, doesn't track what you've paid and doesn't contact vendors.
• Card colour is a border and text colour only. The list keeps its own colour. Don't expect a cheap-to-expensive colour scale.
• Photos and links. The free plan allows 3 images per board, so a venue photo per card won't fit. A link card with a picture preview doesn't use up one of the 3 photos on the web; the iPhone and Android apps still count it until their next update. Links without a preview never counted.
• 150 items on the free plan, across your account. Each card and each list is 1 of the 150. Pro is $5 a month billed yearly ($59.99 a year) and removes the item limit.
• 5 boards on the free plan. Keep one board for all your vendors rather than one per vendor. The example board has no images.

How to compare vendors on one board

Couples on r/weddingplanning describe the same problem. One poster (August 2024) was compiling venue pricing in a Google Sheet and asked how to fit venues with peak and off-peak ranges and several package tiers into uniform columns. A reply suggested deciding first on a target season and a package tier, so that only the prices that apply go in the sheet. Another reply kept venues in columns with cost breakdowns in rows and used the same layout on other tabs for florists and photographers. An earlier poster (May 2019) found vendor options overwhelming, and a reply said to compare like with like: hours worked, whether the price includes tax and service fees, what is included. Those are single accounts, not a pattern we measured. The advice they share is to write down the same things for every quote.

1. 1One list per vendor type. On the example board that is Venues, Caterers, Photographers, Florists and Band or DJ. Add the types you need.
2. 2One card per quote, with the same fields in the same order. The example writes the price in the title, then the deposit, what is included, what is extra and who likes it. Writing "Chairs extra" or "Coverage ends 8 pm" is what makes two cards comparable.
3. 3Put the dates in a Decide by list. The venue usually comes first because it limits the caterer, so the example lists it first and says so on the card.
4. 4Mark the front-runner with an arrow. An arrow joins a card in one list to a card in another, with a caption and its own colour. The example's green arrow joins the front-runner venue to its decide-by date, and orange arrows flag "check first" and "check overlap" between a venue and a caterer and between a caterer and a photographer.
5. 5Let each person say what they like. Everyone writes on the card, such as "Maya likes it, Daniel is unsure", so the disagreement is visible before the tour.
6. 6Move the signed quote to Booked. Drag the card across. When a list is empty of options, you are done with that vendor type.

Set up the board with your partner or your parents

1. 1In the share menu, set "Anyone with the link can edit". New boards start view-only.
2. 2Send the link, or the 4-digit join code. The code expires after 2 hours of inactivity, so send the link to anyone you'll need later.
3. 3Each person signs in free (Google, Apple or email) to write. Someone who isn't signed in can open the link and read everything, but can't change anything. Once they're signed in, what they add shows up on your board within a few seconds, and you see theirs the same way.
4. 4The board counts as one of their 5 free boards, and cards they add count toward their own 150. If they're already at 5 boards, they can still open the link and write; the board just isn't added to their boards.
5. 5If two of you type in the same card at once, the two edits merge letter by letter with no lock. Give each person their own cards, or take turns, and write the "who likes it" line as one line per person.

Free calls on the board run up to 60 minutes per call, with a warning 10 minutes before the end; everyone signs in free, calls aren't recorded, and Pro has no limit. So the two of you, or you and a parent, can go through the Decide by list on a call. Once you've picked a venue, the guest list board and the seating chart board are the same idea for who is invited and where they sit.

Where else couples keep vendors

Each row is from the tool's own pages, read on November 11, 2026. Features change, so check the page before you choose.

When another tool is the better choice

• The decision is arithmetic. Spreadsheets add a venue fee, a bar minimum and a service charge for your guest count, and sort five venues by total. This board doesn't. The r/weddingplanning replies above are mostly spreadsheet advice for a reason.
• You want to find vendors, not compare ones you have. The Knot, WeddingWire and Zola list vendors with reviews and let you message them.
• You track what you've paid. Zola's page lists payment reminders; this board has none.
• You want contracts filed next to each vendor. The Knot's article says its vendor manager keeps contracts. A card here holds a short file or a link, not a contract workflow.
• You hired a planner. A planner usually brings their own system. Ask them before you start a second one.

Questions