A wedding seating chart you and your family can all edit

What this board can't do for a seating chart

• No floor plan. You can't draw tables, a dance floor or the room. The tables are lists, so the board shows who is at a table, not where the table is. A venue or planner usually wants the layout from a dedicated tool.
• No auto-seating and no seat count. Nothing balances the tables or warns you at nine people on an eight-seat table. The "6 of 8 seats" in each list title is typed by you, and so are the headcounts on the cards.
• No guest-list or RSVP sync. You type households in or copy them over. There are no meal choices, no RSVP status and no CSV import or export. Selected cards and lists can be copied as an image.
• No rule checking. A "keep apart" arrow is a reminder everyone can see. It doesn't stop you putting two cards in the same list.
• Check an arrow after you move its card. Arrows between cards in different lists stay attached when cards are reordered inside a list and when a whole list moves. We haven't tested what an arrow does when its card is dragged to another table, so look at it after you move one.
• 150 items on the free plan, across your account. Each card and each list is 1 of the 150. The example board is 28 cards and 8 lists, so 36. A card per guest for 130 guests, 13 tables of ten, an Unassigned list and a Start here list and card comes to 130 + 13 + 1 + 1 + 1 = 146 (our arithmetic), and any other board on your account counts too. A card per household is about half as many. Pro is $5 a month billed yearly ($59.99 a year) and removes the item limit.
• 5 boards and 3 images per board on the free plan. Keep one board for the seating chart. The example board has no images.

How to seat a wedding with both families on one board

Couples on r/weddingplanning describe the same fights every year. One person (March 2022), with divorced and remarried parents on both sides and 200+ guests, kept RSVPs in a colour-coded spreadsheet and asked what software exists. Another (September 2022) wrote that a future mother-in-law was upset that each set of parents sat at its own family's table. A third (March 2025) asked whether to mix both families at the tables. Those are single accounts, not a pattern we measured. What they share is that the chart is a negotiation, and a negotiation needs everyone looking at the same thing.

1. 1One card per household. Put the headcount in the title, as the example does: "Uncle Ray's family (4)". Type the table's total in its list title, such as "Table 3: 7 of 8 seats", and update it when a card moves.
2. 2Start in Unassigned. Everyone you have invited begins in the orange list. Nobody is "left out" until you decide, which keeps the argument about tables and not about who forgot whom.
3. 3Fill the tables you are sure about first. Head table, parents, grandparents. Drag each household's card from Unassigned into a table list.
4. 4Draw the hard rules as arrows. An arrow joins a card in one list to a card in another, and takes a caption and its own colour. On the example board two red "keep apart" arrows and two green "seat together" arrows are the only rules, so anyone opening the board sees them in a second.
5. 5Settle the rest by moving cards. Drag a card to another table, change the two list titles' headcounts and look at your arrows. When Unassigned is empty and no table list is over its seats, the chart is done.

The board shows the argument and its answer in one place. It doesn't tell you how to settle it: whether divorced parents share a table, or whether a plus-one sits with the person they came with, is yours and your families' to decide.

Set up the board with your partner or your parents

1. 1In the share menu, set "Anyone with the link can edit". New boards start view-only.
2. 2Send the link, or the 4-digit join code. The code expires after 2 hours of inactivity, so send the link to anyone you'll need later.
3. 3Each person signs in free (Google, Apple or email) to write. Someone who isn't signed in can open the link and read everything, but can't change anything. Once they're signed in, what they move or add shows up on your board within a few seconds, and you see theirs the same way.
4. 4The board counts as one of their 5 free boards, and cards they add count toward their own 150. If they're already at 5 boards, they can still open the link and write; the board just isn't added to their boards.
5. 5Ask people to edit one card at a time. If two of you type in the same card at once, the two edits merge letter by letter with no lock, so give each person their own cards and keep the headcount in the title.

Free calls on the board run up to 60 minutes per call, with a warning 10 minutes before the end; everyone signs in free, calls aren't recorded, and Pro has no limit. So you can talk through the red arrows with your parents on the board itself. If your guest list is the bigger job, the wedding guest list board is the same idea for who is invited.

Seating tools, side by side

Each row is from the tool's own pages, read on November 11, 2026. Features and prices change, so check the page before you choose.

When another tool is the better choice

• Your venue or planner needs a floor plan. Use a dedicated tool such as Wedding Studio, WeddingWire or SeatPlan.io, and use this board for the family discussion beforehand if you like.
• You want the computer to seat people. Wedding Studio's page lists auto-seat and seat-together and keep-apart rules. This board only shows your rules.
• Your guest list and RSVPs already live in one app. WeddingWire's seating chart syncs with its own guest list, so you avoid typing households twice.
• You need printed signs, table cards or meal counts. The dedicated tools above export those. A board gives you a picture of selected lists and cards.
• You are happy with a spreadsheet. A sheet sorts and adds up headcounts for you, and this board does neither.

Questions