Notion's free plan, checked October 2026

A Notion alternative for planning with other people

Notion Free is unlimited when you're on your own. Add your partner, a roommate or a classmate to the workspace and it gets 1,000 blocks in total, and deleting blocks doesn't give them back. If you mostly use Notion to plan things together, here is an honest look at the alternative.

Updated October 22, 2026

An Instaboard board for a just-engaged couple with lists for deciding together, booking order, who does what, venues and house rules — A board two people plan on together: what to decide first, booking order, who does what and the venues you're comparing. Swipe to see the whole board.

The short answer

Notion Free: unlimited blocks for one person, and 1,000 blocks in total once a workspace has 2 or more workspace owners. People added to a Free workspace join as owners.
Notion Plus is $10 per member a month billed yearly. Full Notion AI is on Business at $20.
Instaboard Free: unlimited collaborators, 5 boards, 150 cards and items, and a video call on the board. Pro is $5 a month billed yearly for the owner.

The 1,000-block limit

Notion's help center says a free workspace with two or more workspace owners gets 1,000 blocks in total, and that people added to a workspace on the Free plan can only join as workspace owners. After that you have to upgrade to keep adding content, and deleting blocks doesn't give them back. There is a 3-day grace period.

Couples run into it all the time. A common workaround is inviting your partner as a guest instead of adding them to the workspace (the free plan allows 10 guests), but guests only see the pages you share with them.

Notion is also putting most of its effort into AI. Full Notion AI moved to the Business plan in May 2025, and on October 19, 2026 Notion announced a new credit system for its AI.

Notion and Instaboard side by side

	Notion	Instaboard
Free, 2 or more people	1,000 blocks in total	Unlimited collaborators; 5 boards, 150 cards and items
Free, just you	Unlimited blocks	5 boards, 150 cards and items
Paid price	Plus $10 per member a month billed yearly; Business $20	Pro $5 a month billed yearly for the owner; people you invite join free
Layout	Pages and databases (table, board, calendar, timeline)	An open board: cards, lists, drawings, photos and places
Apple Pencil	Scribble turns handwriting into text; no drawing	Pressure-sensitive pen, highlighter and laser pointer
Video calls	None built in	On the board, free up to 1 hour
Sharing	Anyone with the link can view; editing needs a Notion account	Anyone with the link can view; editing needs a free sign-in
Offline	Desktop and phone apps, for pages you download (first 50 database rows)	Yes
Version history	7 days on Free	None
AI	Full use on Business	None
Going deeper	Pages inside pages	Any card opens into its own board

Swipe the table sideways to see every column.

Notion facts from notion.com/pricing and Notion's help center, checked October 22, 2026.

Where Notion is the better choice

Docs, wikis and notes you write a lot of.
Databases with relations, formulas, filters and many views.
Templates, imports and exports, including imports from Trello and CSV.
An API, integrations and version history.
Free for college students. Notion's free Education Plan is for one-member workspaces of students and educators at accredited colleges and universities, with a school email. K-12 is not eligible.
Unlimited for one person, and available in many languages.

When Instaboard fits better

Couples planning a wedding or a move, both editing the same plan for free.
Families and roommates sharing chores, trips and shopping.
Group projects where everyone needs to see the whole plan at once.
You think visually and want to drag things around, draw and drop photos next to the plan.
You decide things on a call. Start one right on the board.

What to know before you switch

Instaboard doesn't do long documents, wikis or databases.
No Notion import, so you'd rebuild the plan as cards.
No reminders, version history or AI.
The free plan has 5 boards and 150 cards and items.

Start from the ready board

It opens in your browser in a few seconds, with nothing to install. Sign in for free when you want to save it and share it.

iPhone & iPad app Android app

Questions

Is Notion free for two people?

Yes, but a free workspace with two or more workspace owners gets 1,000 blocks in total, and people added to a Free workspace join as owners. After that you have to upgrade to keep adding content.

Does deleting blocks free up space on Notion's free plan?

No. Notion counts every block created in the workspace, so deleting doesn't give blocks back.

Does Notion work offline?

Yes, since August 2025, in the desktop and mobile apps. On the free plan you choose which pages to download, and databases download only their first 50 rows.

Can I draw in Notion with an Apple Pencil?

Not really. Notion supports Scribble, which turns handwriting into typed text, but it has no drawing canvas.

Can I import my Notion pages into Instaboard?

No. There's no Notion import, so you'd rebuild the plan as cards. Most shared plans are a few lists, so it's quick.

Is Instaboard free?

Yes. The free plan includes 5 boards, 150 cards and items across your account (pen strokes, arrows and sections don't count), 3 images and 1 file per board, unlimited collaborators and video calls up to an hour. Pro is $5 a month billed yearly ($59.99 a year), or $7.99 monthly, and the people you invite join free.